Privacy Policy

NHS BME Network is committed to safeguarding your privacy. Contact us at if you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.

By using this site or/and our services, you consent to the Processing of your Personal Data as described in this Privacy Policy.


Table of Contents

  1. Definitions used in this Policy
  2. Data protection principles we follow
  3. What rights do you have regarding your Personal Data
  4. What Personal Data we gather about you
  5. How we use your Personal Data
  6. Who else has access to your Personal Data
  7. How we secure your data
  8. Information about cookies
  9. Contact information



Personal Data – any information relating to an identified or identifiable natural person.
Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
Data subject – a natural person whose Personal Data is being Processed.
We/us (either capitalized or not) – NHS BME Network


Data Protection Principles

We promise to follow the following data protection principles:

  • The lawful basis on which we rely to Process your Personal data is your consent. We will always consider your rights before Processing and will provide you with information regarding Processing upon request.
  • You can remove your consent at any time by contacting the NHS BME Network at
  • Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
  • Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
  • We will do our best to ensure the accuracy of data.
  • We will do our best to ensure the integrity and confidentiality of data.


Data Subject’s rights

The Data Subject has the following rights:

  1. Right to information – meaning you have to right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
  2. Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
  3. Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
  4. Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.
  5. Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
  6. Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data.


Data we gather

The data we gather in the main is as detailed on our membership form notably your title; first and last names; postal address (work or home);ethnicity; mobile number and name of your organisation if applicable.

We may also ask for additional personal data such as job title; payband information etc when undertaking surveys; questionnaires; focus groups and research.


How we use your Personal Data

We use your personal data in order to communicate and interact with you and to notify you of any changes to our service.

We might process your Personal Data for additional purposes such as surveys, questionnaires and other purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered. To do this we will ensure that:

  • the link between purposes, context and nature of Personal Data is suitable for further Processing:
  • the further Processing would not harm your interests and
  • there would be appropriate safeguard Processing.

We will inform you of any further Processing and purposes.


Who else can access your Personal Data

We do not share your Personal Data with strangers. Personal Data may only be accessed by our IT support when necessary in order to either make providing the service to you possible or to enhance your customer experience.


How we secure your data

We do our best to keep your Personal Data safe. Our work platform is a laptop protected by Norton software which we use to monitor our systems for possible vulnerabilities and attacks. Our excel database on the laptop which contains your Personal Data is encrypted.

Personal Data sent to us on completion of the membership form and/or Personal Information Form is retained on our Website and is not transmitted by way of our gmail email address.

Communication by email is by way of our gmail address which is not without risk given it is a google mail account. In giving your consent for us to communicate with you in this way then it is our understanding that you accept the integral risks associated with gmail for which we have no control.

Even though we try our best we cannot guarantee the security of information. However, we will notify the ICO of any data breach if it occurred. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.


Cookies and other technologies we use

We use cookies and/or similar technologies to analyse customer behaviour, administer the website, track users’ movements, and to collect information about users. This is done in order to personalise and enhance your experience with us.

A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.

We use cookies for the following purposes:

  • Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
  • Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms so you don’t have to re-enter this information next time when commenting.
  • Analytics cookies – these cookies are used to track the use and performance of our website and services
  • Advertising cookies – these cookies are used to deliver advertisements that are relevant to you and to your interests. In addition, they are used to limit the number of times you see an advertisement. They are usually placed to the website by advertising networks with the website operator’s permission. These cookies remember that you have visited a website and this information is shared with other organisations such as advertisers. Often targeting or advertising cookies will be linked to site functionality provided by the other organisation.

You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as or For more information about cookies, visit

We use Google Analytics to measure traffic on our website. Google has their own Privacy Policy which you can review here. If you’d like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.


Contact Information

Supervisory Authority
Phone: +44 1625 545 745


Changes to this Privacy Policy

We reserve the right to make change to this Privacy Policy.
Last modification was made 11 March 2021.